The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University’s faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its “international outlook,” #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.
Your Role…
The jobholder will be required to offer administrative support to the Faculty’s teaching programme and will under these circumstances work closely with the team of study programme administrators, the Study Director and central services of the University. The new recruit shall perform highly responsible and professional services by taking care of administrative and organisational activities.
- Collaborate with the directors who are in charge for the study programme, teaching modules, exam organisation and planning
- Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events
- Database Administration: course, grades, ECTS, etc.
- Support administrative tasks for adjunct teachers (e.g. check expenses)
- Provide administrative support for non-academic events related to the study programme
- Prepare and contribute to internal reporting for the entity
- Inform and advice students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle)
- Maintain accounting records of programme courses within the university’s accounting guidelines
- Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.)
- Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.)
Qualifications…
- Bachelor/Secretarial degree and/or first experience in a comparable role
- 3-5 years of proven experience in administrative work, preferably in a research or academic environment would be considered as an advantage
- Fluency in English and French are required.
- German would be considered as an advantage
- Excellent communication skills
- Excellent organisational and prioritizing skills with attention to detail and accuracy
- High level competency of standard IT tools
- Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast paced international academic environment
- Ability to adapt to a multicultural and multilingual environment
In Short…
- Contract Type: Permanent
- Work Hours: Full Time 40.0 Hours per Week
- Location: Belval
- Internal Title: Study programme administrator
- Job Reference: UOL05138
In particular, we offer:
- An exciting international and multilingual research environment;
- Personal workspace (full-time contract requires the doctoral candidate to work at the University premises);
- Travel opportunities for training and learning;
- The University offers highly competitive salaries based on the candidate’s experience and is an equal opportunity employer.
How to apply…
Applications should be submitted online and include:
- Curriculum Vitae
- Cover letter
We encourage early application.
Please apply formally through the HR system. Applications by email will not be considered. The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.
About us…
The Faculty of Law, Economics and Finance offers three Bachelor programmes, four Master programmes of Management and Economics and six Masters of Laws (LL.M.), as well as several continuing education courses. It also includes the Doctoral School in Law and the Doctoral School in Economics and Finance. Around 2,500 students from 90 different nationalities are enrolled at the Faculty. Academic staff from 18 different nationalities teach at the Faculty, supported by practitioners from the field, visiting scholars and guest professors. Rooted in Luxembourg but with a European and international outlook, the Faculty counts three departments:
- Department of Law
- Department of Economics and Management (DEM)
- Department of Finance
Teaching and research benefit from the proximity of the European institutions, Luxembourg’s world-class financial centre ranked second in the world in investment fund asset domicile, and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs, and a growing network of international partner universities make the FDEF a vibrant academic hub within the University at the heart of Europe.
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