Job Offer from May 30, 2023
The Max Planck Institute for Biogeochemistry (MPI-BGC) in Jena is dedicated to interdisciplinary basic research in the field of Earth system sciences with a focus on climate and ecosystems. The internationally renowned institute, which currently employs around 230 people, will celebrate its 25th anniversary in 2022. Jena is known for high-tech industry, internationally renowned research institutions and a modern university. But it also has a beautiful natural setting in the green Saale valley with steep limestone slopes. The city of Jena has an active student scene and a diverse cultural life. We are looking for as soon as possible Third-party funding officer (m/f/d) in part-time at 75 per cent, parental leave replacement until 14.07.2025.
Background and position description
We are looking for applicants who have (initial) experience in accounting or controlling following commercial training. Experience with third-party funding is an advantage, but not a requirement. Familiarisation with the specific areas of responsibility is guaranteed. In the future, the post holder will work with scientists, some of whom are international, whose needs he/she will be able to grasp quickly due to good German and English language skills and implement in accordance with relevant legal requirements. The administration service group includes the areas of personnel, accounting, purchasing, incoming and outgoing goods, third-party funds, travel expenses and reception with currently 14 colleagues. The post holder works in a team of 4 clerks.
Your tasks
- Administrative processing of the initiation, implementation and accounting/auditing of externally funded research collaborations and projects of national and international funding agencies and MPG projects, including the preparation of interim and final reports and the preparation of external audits of the use of funds
- Administrative coordination of partners in externally funded research consortia or externally funded projects of national and international funding agencies and MPG projects
- Administrative processing of overarching tasks, including coordination with the Human Resources, Purchasing, Accounting and General Administration departments
- Advising researchers on administrative issues related to project application, implementation and accounting
- Supporting the further development of administrative procedures for applying for, implementing and accounting for third-party funding from international and national funding bodies
- Providing support to other departments in the administration in individual cases as needed or as a substitute
Your profile
- Successfully completed vocational training as an office administrator or comparable qualifications are required
- (Initial) professional experience in accounting or controlling as well as knowledge of accounting, grant and tax law is advantageous
- (Initial) professional experience in the administrative initiation, implementation and accounting of externally funded projects in the field of national and international research funding; knowledge of MPG funding regulations as well as national and international funding bodies is advantageous
- A good knowledge of written and spoken German and English is advantageous
- Knowledge of SAP is advantageous
- Structured, accurate and independent working methods are advantageous
- The ability to work in a team, strong communication skills, service orientation and intercultural competence are advantageous
Our offer
Part-time work is generally possible. If the requirements of the collective agreement are fulfilled, the job will be grouped according with the EG 9a to the TVöD Bund; in addition, we will grant a pension based on the public service (VBL). The Max Planck Society strives for gender equality and diversity. It wants to increase the proportion of women in areas where they are underrepresented. Women are therefore explicitly encouraged to apply. We welcome applications from all fields. The Max Planck Society has set itself the goal of employing more severely disabled people. Applications from severely disabled people are expressly encouraged.
Your application
The head of administration, Dr Matthias Braun mbraun@bgc-jena.mpg.de, will be happy to answer any questions you may have. Have we aroused your interest? Then please send us your application with cover letter, curriculum vitae as well as names and contact information of two references by e-mail summarised in a PDF file (max. 10 MB) by July 11, 2023 quoting the reference number 09/2023 to bewerbung@bgc-jena.mpg.de or to the
Max-Planck-Institut für Biogeochemie
Personalbüro: Kennwort “Sachbearbeiter Drittmittel”
Hans-Knöll-Straße 10
07745 Jena
Deutschland
We kindly ask you not to use application folders, but to submit copies only, as your documents will be destroyed in accordance with data protection regulations after the application process has been completed. We look forward to receiving your application!