Position Overview
The Office of Post Graduate Medical Education in the Cumming School of Medicine is currently seeking a Full-time Regular Assessment & Electives Program Coordinator.
The Office of Postgraduate Medical Education (PGME) in the Faculty of Medicine at the University of Calgary is accredited by the Royal College of Physicians and Surgeons of Canada (RCPSC) and the College of Family Physicians of Canada (CFPC), and oversees the education and training of 950 medical residents, fellows, international trainees and 274 visiting elective residents in 65 specialty and subspecialty Residency Training Programs in a variety of clinical and academic settings situated in five Calgary hospitals with collaborative relationships in metro and rural settings. Programs vary in length from 2-8 years, have independent curricula and are separately accredited according to RCPSC and CFPC mandated requirements.
The PGME Assessment & Electives Coordinator reports to the Registration/Administration Manager, Postgraduate Medical Education (PGME).
This position works with minimal supervision and acts as the primary resource to PGME Program Administrators for all administrative aspects of residency elective education, solves complex problems that may require applying new perspectives to achieve desired outcomes and exercises sound judgement based on the analysis of multiple sources of information.
Successful completion of projects has a critical impact on the ability of the Office of PGME to meet its objectives.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
- Responsible for the administration of the Residency Elective Contracts and ensuring all contracts are in compliance with PGME and AHS Medical Education Office residency policies and procedures
- Responsible for the collection and distribution of resident assessments in collaboration with the RCPSC and ensuring the assessments adhere to the policies and procedures of the RCPSC
- Key resource for the collection and disbursement of assessments of sponsored visa trainees as required in the Education Contracts PGME and the University have with various countries
- Responsible for ensuring elective tracking in the PGME database is accurate and up to date and the University system
- Liaise with AHS to ensure workplace requirements are being met by incoming electives
- Coordinates the collection of the rotation reports (used for funding calculations) from the 65 resident programs ensuring data collected is accurate
- Coordinates all aspects of the Resident Elective contracts ensuring work permit and licensing requirements are met
- Provides leadership to the Residency Training Program Administrators in the University and Alberta Health Services by interpreting guideline, policies and procedures set by the RCPSC and CFPC, the College of Physicians and Surgeons of Alberta, Cumming School of Medicine and the University of Calgary and PGME and advising of context and implications
- Develops and implements communication strategies to ensure that programs are kept up to date with changes to or development of policies and procedures impacting incoming electives
- Coordinates all elective aspects of SharePoint, One45 and the PGME website and acts as the local support expert
- Oversees development and maintenance of user guides and learning manuals for PGME online elective resources
- Coordinates all communications with International Medical Graduates and ensures elective applications meet the minimum requirements of PGME
- Provides accurate and timely data and information to the Associate Dean, Registration & Administration Manager of PGME, Residency Training Programs and National Agencies
Qualifications / Requirements:
- A minimum of five years related experience in a medical education or equivalent university environment with strong, administrative and organizational skills
- Completion of a University degree is considered an asset
- Excellent knowledge of educational institutions, hospital/clinical settings, and Canadian postgraduate medical education policies and procedures
- Excellent knowledge of database management
- Excellent knowledge of the University Student Information System
- Excellent working knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint), University supported Web-browsers, SharePoint, One45 and Adobe publisher
- Strong attention to detail and ability to work independently and set priorities in a complex environment
- Must possess above-average interpersonal and communication skills and must demonstrate effective writing skills
- Expert ability to multi-task and coordinate large volumes of documentation
- High degree of professional conduct in dealing with confidential and sensitive issues
- Need for flexibility to deal with changing demands and deadlines
Application Deadline: July 22, 2022
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information visit Careers in the Cumming School of Medicine.
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
About the University of Calgary
The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.