Position Overview

The Department of Production Animal Health in the Cumming School of Medicine invites applications for an One Health Administrative Assistant. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

Reporting to the Managers of the AMR-One Health – Consortium (AMR – OHC) and OH@UC One Health at UCalgary in the Faculty of Veterinary Medicine (UCVM), this position provides professional administrative support for OH@UCOH@UC and the AMR One Health Consortium.  

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Developing, coordinating, and carrying out administrative activities on behalf of the Management Team
  • Manage shared email accounts
  • Supporting the Manager of the AMR – OHC in the collection and organization of information pertaining to funding reports
  • Manages, plans, designs & coordinates activities and events
  • Set up meetings and respond to applicant inquires for current and closed job competitions
  • Determines priorities with input from the Director and Management Team
  • Deals with complex team and related issues
  • Under limited supervision, responsible for performing a range of administrative tasks in support of the OH@UC objectives
  • Ensure good communication and act as liaison between key stakeholders of the OH@UC and AMR – OHC
  • Assists in seeking grant and funding opportunities
  • Assist with marketing, communications and public relations
  • Facilitate invoice payment through eProcurement, processing and tracking of project funds and coordinate financial aspects
  • Set-up and manage a document filing system
  • Manage schedules, book appointments and occasional travel and assist in the coordination of multi-site group meetings (including catering, teleconference and videoconference set-ups) and the preparation of meeting materials

Qualifications / Requirements:

  • Post-secondary education and/or a combination of related experience and training in Business Administration
  • Minimum 3 years of demonstrated experience in an administrative role in a collaborative academic research environment
  • Well developed knowledge and expertise in administration in a research setting, particularly with investigators and trainees (masters and doctoral students, postdocs)
  • Experience University of Calgary policies and procedures, development of forms, development of databases an asset
  • Experience with organization of academic workshops, conferences, and other events is an asset
  • Experience with coordination of an educational program is an asset
  • Excellent attention to detail, communication skills, organizational skills, problem solving skills, and interpersonal skills required
  • High level of flexibility and ability to adapt to changing workloads and priorities
  • Resourceful, innovative, creative, strategic
  • A fast learner, able to work independently with appropriate instruction and minimal supervision
  • Makes decisions, problem selves independently, with input from the Management Team when required
  • Ability to receive direction, collaborate with others in setting goals, and work effectively in teams to achieve agreed upon goals
  • Ability to plan, problem-solve, and organize multiple tasks and priorities
  • Excellent people skills

Application Deadline:  July 26, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information visit Careers in the Faculty of Veterinary Medicine.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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